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Publish an announcement

You are an administrator and you want to tell your users something: write the announcement, choose its audience, and publish it.

Before you start​

You are signed in as an administrator.

Publish​

  1. In the left sidebar, at the bottom, click Administration.
  2. In the menu on the left, under SETTINGS, click Announcements.
  3. At the top right, click New Announcement.
  4. Fill in the form Create Announcement:
FieldWhat to writeExample
TitleThe title (required)Planned maintenance
DescriptionThe text (required)Astrolabe is unavailable on Saturday from 8 pm to 9 pm.
Select GroupsWho reads it. Click the field, pick All Groups or one team, then press Escape to close the listAll Groups
StatusIt starts as Draft. Pick Active to publish nowActive
SeverityLow, Normal, High or CriticalNormal

Under the Select Groups field, the number of readers appears, for example 7 users will be notified.

  1. Click Create. The button stays grey until the required fields are filled in.

The list Manage Announcements shows your announcement with its Audience (All Groups, or the name of the team), its Status (Active) and its Published On date, written in the language of the interface. A draft reads Inactive. Your users see it in the megaphone: see Read the announcements.

Prepare an announcement for later​

The Status field also offers:

StatusWhat it does
DraftSaves the announcement without showing it to anyone. Its Published On reads -
ScheduledAdds the field Date and time of scheduling: pick a date to come

Change an announcement​

  1. In Manage Announcements, click the title of the announcement.
  2. In Edit Announcement, change what you want. On an announcement that is already active, a banner says: This announcement is currently active. Recipients who have already been notified won't be notified again.
  3. Click Save.

Delete an announcement​

  1. In Manage Announcements, at the end of its row, click the red bin (Delete announcement).
  2. In the window Delete Announcement, click Delete.

✅ That's it!

Next: Announcements FAQ.